(Front row, left to right) Glenn Angstadt, Chester County Chief Information Officer; Chester County Clerk of Courts Robin Marcello; and Deputy Clerk of Courts Alexis Barsamian. (Back row, left to right) Nadine Holmes, DCIS Lead Business Analyst; Nat Pitti, DCIS Project Manager; Peter Cooper, DCIS Production Support Analyst; Ian Scott, General Clerk and Daniel Kerrigan, Lead Court Clerk, from the Clerk of Courts Office.
WEST CHESTER — The introduction of a new Document Management Innovation (DMI) system within the Chester County courts system has earned an Achievement Award from the National Association of Counties (NACo).
The collaborative efforts of staff from Chester County’s Clerk of Courts Office and the county’s Department of Computer and Information Services (DCIS) have resulted in improved efficiencies in the Clerk of Courts Office, by providing quick electronic access of case files for many court-related departments.
Chester County Clerk of Courts Robin Marcello said: “This new digital imaging system has greatly improved the courts operations by capturing, storing, retrieving and sharing court records electronically that interact with our Courts’ case management system.
Chester County implemented DMI with existing software and without hiring outside vendors. In addition to quick access of court documents, the new DMI system reduces storage space through paperless files, streamlines the work flow process, provides security restricted “drawers” with limited access, and allows for business continuity and disaster recovery in case of a lost or misplaced file.
“The Clerk of Court’s office serves both the public and other departments within the court system – from law clerks and staff within the District Attorney’s and Public Defender’s offices to judges, court administrators, Adult Probation, the Sheriff and the Prison,” added Marcello. “Following a five month pilot program we formally launched the system earlier this year, and now average over 33,000 documents imaged each month.”
